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How to Export Multiple Emails from IBM Notes to Outlook? – Problem Solved!

In this article, we have explained various techniques of how to export multiple emails from IBM Notes to Outlook PST file format. In addition, the section has explained an appropriate NSF to PST Tool to export multiple emails from IBM Notes to Outlook in a perfect and effective way.

Microsoft Outlook and IBM Lotus Notes are the most popular email applications that are used in both small and large-scale companies. However, with the increasing popularity of the Outlook application, Lotus Notes is losing its marketplace. Microsoft Outlook developed with many advanced features that are lacking in the application of Lotus notes. Therefore, users are transferring data from Lotus Notes to Outlook t experience enhanced functionality and advance facilities that Outlook possesses. While Lotus Notes and Outlook are different platforms, so moving Lotus Notes database to Outlook is quite complex and lengthy. Let us know more common reasons for Lotus Notes to Outlook migration.

Benefits of Outlook Email Program –

It had noticed that most Lotus Notes users switch their data item to Outlook email application just because to see the advantages and benefits of the Microsoft Outlook email app. The following reasons for NSF to PST conversion are given below:

  • MS Outlook is an excellent and powerful application that provides the facility to work in offline mode also.
  • Provides the different benefits and advantages for handling and managing the entire database items.
  • It gives more security advantages to safe the database in comparison to the Lotus Notes application.
  • Microsoft Outlook email application is most familiar to its users.
  • It is easy to use by all users as compare to any other application.
  • Microsoft Outlook needs less maintenance charges, while on other hand Lotus Notes need is too much high.
  • Any user can quickly and easily share Microsoft outlook database from one to another.
  • One of the best benefits of Outlook is this application famous for its multitasking feature.

How to Import Emails from Lotus Notes to Outlook Manually?

Do you want to solution for how to export multiple emails from IBM Notes to Outlook? If yes, then you will get various solutions on the internet with interesting titles such as – how to convert Lotus Notes database to Outlook, How to move Lotus Notes to Outlook by manual method, or export NSF to PST manually. Once you read the post then you understand that the solutions explained in the article is waste of time.  But, still, you are looking for a manual way to convert Lotus Notes database to Outlook then follow the given approaches and easily migrate Lotus Notes NSF file to Outlook PST format.

Important Notes:-

Before moving the solution, it’s required to take a backup of an original copy of NSF files. There are chances of the original file getting corrupt and damaged while the migration process. The complete migration solution can be considered into two steps.

Part I. Export Lotus Notes NSF Files to CSV Format

Part II. Import CSV to PST Format

Step 1. In this first part of this manual process, you will need to export NSF files to CSV file format:

  1. Download and Install IBM Lotus Notes application
  2. First of all, download Lotus Notes application properly. Then open the NSF file on your machine.
  3. Hit on the Open button show on the top left hand side of Lotus Notes application.
  4. After that, select the NSF file that you want to convert.
  5. Then, go to Menu bar, pick the file option and press the Export button from the menu.
  6. Next, Export Window wizard open, select a destination path for new file. Click Save as and choose either Comma Separated Value or Structured Text.
  7. Provide a name for this file, and then press the Export button.
  8. Once you choose Comma Separated Value (CSV), the dialog box pops up, choose the necessary option from the same and hit on Ok button.

Step 2. Now, you need to Import data into Microsoft Outlook

  1. Open Microsoft Outlook on your machine.
  2. Go to File Menu option and then open >> click Import tab in the list.
  3. From the Import/Export window, choose import from another program or files option. Then click Next.
  4. Now, choose the format to import from. Then select Comma Separated Value and tap the next button.
  5. Browse the file in your machine and select it and then hit on the Next option.
  6. Now opt the required folder where you need to import the CSV file. Click Next
  7. Now the process will be in progress and it will be complete within a few seconds.
  8. Finally, click on finished button. After that you can successfully read and open Lotus Notes NSF data into MS Outlook application.

Why Manual Method is Not Recommended?

A user can perform Lotus Notes to Outlook migration manually, but it will not suitable for non-professional users. Some of the common negative aspects of the manual method are as mentioned:

  • It does not give any guarantee for a successful migration.
  • Includes so many lengthy steps and skip a single step can lose the complete database.
  • Not suited for large size NSF files, sometimes it can be stopped during the process.
  • Technical users can regulate the entire procedure but non-technical users can’t follow these difficult steps.
  • Can remove encryption from NSF files
  • Using this technique you have to convert a single file at a time.  And, if you want to perform thousands of NSF files to PST conversion so you have to follow the same steps thousands of times.
  • Need a lot of time of the user.

I hope now you get a little idea about the manual solutions that it is good for the migration or not or is that the solution to resolve the issue of how to export multiple emails from IBM Notes to Outlook. As you can see above this free solution is not good because it includes a lot of issues that never end. And if still, you want to go with this free solution then take a backup of the Lotus Notes database and after that follow manual steps.

Most Recommendation – Use CubexSoft NSF to PST Converter Software

NSF to PST Converter is a perfect and error-free solution for exporting Lotus Notes database to Outlook 2019, 2016, 2013, etc. The application is a direct way for converting Lotus Notes NSF files to PST file format with all emails, contacts, calendars, tasks, notes, and etc. items along with attachments. No technical knowledge or help from expertise is required to migrate Lotus Notes database to Outlook. Apart from this, users do not need to worry about the data, the entire NSF file information will remain accurate and unaltered throughout the process. It supports all the versions of Windows operating systems and the Lotus Notes applications. By executing the step-by-step procedure correctly, one can move folders Lotus Notes to Outlook without facing any data loss risk. The information gets in the resultant file will remain precise, even the metadata properties and folder structure will be in an exact form.

convert nsf to pst

The Concluding Words

The article has explained various techniques i.e. manual and third-party solutions. Manual approaches are implementable but multiple risk factors are associated with it. Whereas, the third-party i.e. NSF Converter software is advanced and direct as well as cost-effective. By operating few simple steps, you will get the complete NSF data into Outlook at once accurately.

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Ritu Roy

Hey, I am Ritu Roy I like to share new ideas with online seekers. And always looking forward to understanding more things about technology, software, file migration processes, email conversion tools, and many more. Currently, I am sharing this new idea on the behalf of CubexSoft Tools Pvt. Ltd.

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